POSITION: Program Officer
REPORTS TO: Director, Pritzker Forum on Global Cities
The Chicago Council on Global Affairs is an independent, nonpartisan organization that provides insight – and influences the public discourse – on critical global issues. Since 2015 the Council has been a leading voice on the role of global cities as actors driving world affairs – economically, politically, socially, and culturally – and has provided a platform for examining how cities rise to meet the world’s most critical challenges. Through integrated research, original content, and convening programs and events, the Council’s Global Cities Project seeks to develop and advance city-based solutions to critical global challenges, and elevate cities as central actors shaping world affairs. A broad range of issues are examined through the global cities lens, including climate change, culture, economic competitiveness, global governance, inequality, infrastructure, innovation, migration, resilience, resource scarcity, security threats, smart cities, urban diplomacy, and urban violence.
The program officer will be responsible for developing and executing a variety of global cities programs and events including annual public programming, global cities dinners around the world, and the annual Pritzker Forum on Global Cities, taking place every year in early June. The forum is a three-day international conference, co-hosted with the Financial Times and is a premier global discussion on global cities. It brings together a cross section of leaders from four pillars of urban life – corporate, civic, educational, cultural – to examine challenges that global cities face, and find solutions. Program development and execution will require the ability to work quickly and efficiently to conceive a well-rounded thoughtful conversation, identify high quality speakers representing a diversity of perspectives, develop marketing materials as well as detailed event scenarios, and conduct project management demonstrating an extremely high level of attention to detail and customer service for high-level speaker interactions.
- Serve as project manager, working closely with the Director, Pritzker Forum on Global Cities, on the annual Pritzker Forum on Global Cities including high-level correspondence with external stakeholders, preparing documents, tracking project metrics and building reports/dashboards in Salesforce.
- Conceptualize and drive all aspects of mainstage Forum programming including topical research, conversation framing, speaker research and invitations, conference call scheduling and prep, tracking and maintaining all speaker biographical details, travel/accommodation/transportation logistics, and on-site speaker support.
- Collect and edit digital collateral such as speaker bios, chyrons, and headshots for consistency in formatting across all materials and the chicagoforum.org website using the CMS.
- Serve as program officer for year-round global cities programming, global cities dinners, and assist the Programs team with management of supplemental programming requiring some evening and early morning hours and occasional travel.
- Execute approximately four global cities public programs and four global cities dinners annually.
- Collaborate with the communications and global cities research team to extend the life of content from global cities programming including pulling quotes to create infographics, social media posts, and items for the monthly global cities newsletter.
- Occasionally assist at the front desk to relieve the Reception and Office Coordinator in meeting/greeting Council constituents and handling incoming calls.
- Perform other projects as assigned
- A bachelor’s degree and 2+ years equivalent experience managing multi-faceted, high-profile events or other related experience
- Keen attention to detail and experience with high level correspondence and document creation
- Knowledge of and experience with global cities and urban issues
- Excellent organizational and time-management skills with the ability to work on multiple projects with conflicting deadlines and changing priorities
- Existing knowledge or desire to learn/maintain knowledge of influencers and stakeholders working in urban areas and provide communications around past and confirmed speakers’ work preferred
- Preferred advanced Microsoft Excel skills with the ability to execute VLOOKUP and QUERY functions as well as CONCATENATE, LEN, and TRIM formulas
- Experience with Salesforce and/or a strong interest to learn the platform is preferred
- Excellent interpersonal skills and the ability to work effectively and professionally in a creative, fast-paced, intellectual team environment
- Innovative, flexible, responsive, and reliable,
- Superior verbal and written communication skills
The Chicago Council on Global Affairs is an independent, nonpartisan membership organization that provides insight – and influences the public discourse – on critical global issues. We convene leading global voices, conduct independent research, and engage the public to explore ideas that will shape our global future. The Council is committed to bringing clarity and offering solutions to issues that transcend borders and transform how people, business, and governments engage the world.
Please email a cover letter and résumé as Word documents to firstname.lastname@example.org. Other career opportunities can be found on the Council’s website at www.thechicagocouncil.org. EOE